Beginner's guide

Here you will find information about the Group IT requirements for EDI and a guideline to help you navigate this web page.

As a supplier to the Volvo Group, you are required to use EDI (Electronic Data Interchange) or the Volvo WebEDI. The messages exchanged between Volvo and suppliers are for example delivery schedules, despatch advices and invoices.

Definitions

EDI

"Electronic exchange of structured and standardised data between computer applications of business partners where systems can interpret the data without manual intervention."

Volvo WebEDI

Volvo WebEDI is a web based application. To read and/or create and send messages you need to log in to Volvo Supplier Portal – WebEDI. As it requires manual work it is ideal for small suppliers with few deliveries to Volvo or as an interim solution for suppliers currently unable to use traditional EDI. 

How to navigate this website

Within the Volvo Group there is a distinction between suppliers of Automotive Products (AP) and Non Automotive Products (NAP). As the EDI/webEDI requirements are not the same for AP and NAP suppliers, the navigation guides differ.

If you have questions or problems after you have been approved for production, please check the FAQ section for help. If you cannot find the information needed, please contact EDI support

Supplier of Automotive Products (AP)

Supplier of Non Automotive Products (NAP)

Supplier of Automotive Products (AP)

AP suppliers source goods which are directly part of the final Volvo Group products.

All AP suppliers are normally required to use EDI. The WebEDI can be used for small suppliers or as an interim solution if it is approved by the Volvo IT EDI group. Suppliers using EDI, but unable to resend their invoices when necessary, are also required to use the WebEDI to resend their invoices.

If you are to use EDI:

1. The first step in the implementation process is for you to decide how to communicate with the Volvo EDI gateway, please look at the EDI Communication setup page.
2. Normally you will have received a request from the EDI group, specifying which plants and messages that are to be implemented. Please look at the Specifications & Guidelines section to get an understanding of the requirements.
3. Now you should be ready to fill in the Register for EDI Communication form and send it to the test contact in the EDI group at Volvo IT.
4. On the Implementation information page you will find more detailed information, for example a list of the Volvo addresses that must be given in the invoice message.
5. More information on the implementation and test process will be given to you by your contact in the EDI group at Group IT.  

If you are to use WebEDI:

• Manuals, e-learning and Online training  on how to use the WeEDI can be found on the WebEDI page
• More information on the implementation and test process will be given to you by your test contact in the EDI group at Volvo IT.

Supplier of Non Automotive Products (NAP)

NAP suppliers are sourcing goods and services which are not directly part of the final Volvo Group products.

The first step for you is to decide whether to use EDI or webEDI.
You will find more information about the two alternatives on the Implementation information page. Once you have decided which alternative is best for you, continue reading the appropriate section below.

If you are to use EDI:

1. The first step in the implementation process is for you to decide how to communicate with the Volvo EDI gateway, please look at the EDI communication setup page.
2. Normally you will have received a request from the EDI group, alternatively from your Volvo buyer, specifying which customers that are to be implemented. Please look at the document GLOBAL INVOICE NAP (pdf document, 2.4Mb) on the Invoice page under the Specifications & Guidelines section to get an understanding of the requirements.
3. Now you should be ready to fill in the Register for EDI Communication form and send it to the contact in the EDI group at Volvo IT. If you have not yet been contacted by us, please fill in the NAP invoice request form in order to get the implementation process started.
4. On the Implementation information page, you will find more detailed information, for example a list of the Volvo addresses that must be given in the invoice message.
5. More information on the implementation and test process will be given to you by your contact in the EDI group at Volvo IT.

If you are to use WebEDI:

•  Manuals, e-learning and Online training  on how to use the WeEDI can be found on the WebEDI page
•  More information on the implementation and test process will be given to you by your test contact in the EDI group at Volvo IT. If you have not yet been contacted by us, please fill in the NAP invoice request form in order to get the implementation process started.